אניפיט - פתרונות מידע בהתאמה

Google Docs offers a set of online products for management, collaboration and storage. It is a free or low cost alternative for Office applications.

Google Docs applications fit organizational business needs and allow private users to benefit from free software access.

Google Docs products provide services in several parallel layers:

• Cloud service - available storage for documents, videos, pictures and entire folders, along with appropriate security and sharing features
• Applications - Document (Word analogous), Presentation (~PowerPoint), Spreadsheet (~Excel), Forms and Drawing
• Customization - development of customized application based on Google scripts service

Example:
A manager requires his team to constantly be aware of production key performance measures. Usage of google spreadsheet allows real time collaborative view of data trends without the need to send and resend excel files. Moreover, using appropriate sharing definitions some team members are entitled to update data undr their responsibility and allow better work division.

• Online collaboration - multiple users can access same file or application online and commit actions independently
• Google Scripts service - allows developers to contribute to open source features, promote ideas and functionalities, create online applications with rich interface and third party applications connections

Automation of repetetive business processes and data management in real time Google Docs environment opts organizations to benefit from unique mix of reliable, low cost and customizable services

Google Docs opportunities:

• Customized applications development based on Google spreadsheets and other components
• Automation of repetitive manual activities
• Development of custom spreadsheet functions to improve calculations performance 
• Data collection and management using GUI and Data base concept
• Seamless connectivity between Google Docs applications

Example:
Organization operates consultants in varios regions and is interested to get activities reports in constant and comprehensive way. The reports should contain hours per projects data, measurements information and technical details. Due to unique processes characterization no appropriate off-shelf software was found. Therefore, consultants were asked to follow legacy procedure of sending reports via mail, and the managers were collecting the data together to obtain projects status review. This approach proved to appear inconvenient and inaccurate.

Solution:
Characterization and development of comprehensive Google spreadsheet model based on Google scripts engine

Results:

• Simultaneous access of multiple users from anywhere online
• Sharing and security easy-to-set features
• Real time data visibility
• No more emailing of files versions, copy-paste of data and frustrations